Frequently Asked Questions

In order to maintain eligibility and to be hired as a student employee, students must be enrolled in a certain number of credits for each quarter in which they hold the appointment, unless they are in "on leave" status): 

• Undergraduate students need to be enrolled in at least 6 credits
• Graduate Masters and Professional students need to be enrolled in at least 4 credits for grading, tutoring and student assistant positions
• Graduate Masters need to be enrolled in 10 credits for research assistant and teaching assistant positions

Students may be considered "on leave" as follows: 

• Undergraduate Students - For one quarter immediately following a quarter in which the student was enrolled for at least 6 academic credits (this includes summer quarter)
• Graduate and Professional Students - When the student has applied for and been granted such status by the Dean of the Graduate School

Onboarding typically takes 2 weeks to process. For positions that require background checks, the onboarding process could take up to 3 weeks without any student-related delays. 

Examples of student-related delays:

• Not providing I-9 documents/Covid vaccination card to CP133 to be verified
• Submitting the background check e-mail from A-Check America or submitting the Sexual Misconduct Disclosure form late 

Any appointment that requires students to handle private information (i.e. student data) requires a background check. For example, Graders and Undergraduate TAs are required to complete a background check since they work directly with student data. 

A complete list of acceptable I-9 documents can be found here. 

Yes, unless you have received a vaccination waiver. More information on vaccine requirements for employees can be found here. 

Timesheets

Timesheets are due on the 1st and 16th day of the month. 

Note: You will use Workday to submit your timesheets. If this is your first time working at UWT, please note that your timesheet may not be active until the period after you submit your paperwork. However, you will be compensated for time worked the previous period. 

Submitting Timesheet Hours

For audit purposes, please do not report hours as 12.99, 8.95, 9.24, etc.

We suggest that the hours be submitted as close to the quarter hour as possible. for instance, 12.99 is practically 13 hours, and should be reported as 13 hours; 9.24 hours worked should be recorded as 9.25 hours. 

Paydays 

Paydays are the 10th and 25th of each month.

More information on Paydays and Paychecks

If you've signed up for direct deposit, your pay will be deposited into your account. If you did not sign up for direct deposit, it will be mailed to your mailing address listed in Workday. 

As a University of Washington student, you may be eligible to enroll in the Student Accident and Sickness Insurance Plan. More information on this plan can be found on the UW HR site.

If you have any questions regarding Health Insurance, please contact the UW HR/Benefits Office. 

Students who are working for the first time in the U.S. must apply for a social security number. 

You will work with the Office of Global Affairs to request your Social Security card. For information on how to apply for a Social Security card, please visit: https://www.tacoma.uw.edu/oga/isss-ssn

No - only Undergraduate Teaching Assistants can teach in a 390 seminar course. 

No - graduated students can only be hired into staff positions. 

Continuing/Returning Student Employees:

If you have held a position on campus before and had a gap in employment (gap meaning more than one quarter of not working for UW in any capacity), you will have to start the hiring process from the start. 

If you are currently working in another department, and have an active appointment, please let us know (Zaide Chavez). We can add the additional job without requiring you to complete the entire onboarding process. 

FERPA, Ethics, and 2 Title IX Trainings are required: 

• FERPA Training 

• Ethics Training 

• Title IX Trainings (2 required) 

  • All student employees are required to complete both the student and employee Husky Prevention & Response Title IX courses, because they have unique information relevant to each role. 

    • Student Title IX course

    • Employee Title IX course