Vice Chancellor for Student Affairs Communications

Dear UW Tacoma Students:

We’re contacting you with information about Title IX, a federal gender equity law that prohibits discrimination based on sex or gender.

As a UW Tacoma student, there are a number of reasons why Title IX may matter to you:

• You are seeking information about how to support a colleague, student, or friend who has experienced sex- and gender-based violence or harassment. Sex- and gender-based violence and harassment can include relationship violence, stalking, sexual harassment, sexual exploitation, and sexual assault.
• You have experienced sex- or gender based violence, harassment, or discrimination and want to learn about available support resources and/or reporting options
• You are interested in prevention education and training including the Husky Prevention and Response course for new students
• You are pregnant and want to know more about the support and protections that are available

We also want to share a copy of the inaugural Title IX annual report. Students advocated for the development of this report and provided input on what content to include. You can find the report on the Title IX annual report webpage.

Lastly, you may be aware that the U.S. Department of Education has proposed new Title IX regulations [ed.gov] which will impact how institutions respond to sex- and gender-based violence, harassment, and discrimination. UW’s detailed response to the proposed rules is posted on the Title IX website. We do not know when the final regulations will be issued, but we will alert the UW community when that occurs.

If you have questions or would like additional information, please reach out to the Office of the Title IX Coordinator at titleix@uw.edu. Thank you for working with us and with each other to build an inclusive community that treats every member with dignity, fairness, and respect.

Sincerely,

Valery Richardson
Title IX Coordinator

Mentha Hynes-Wilson
Vice Chancellor for Student Affairs

Hello!

I appreciate the response to the first message and need to hear from a few more undergraduate and graduate students so that I can seek approval for a new residence hall and dining facility.

Take the survey:
http://baseline.campuslabs.com/p/?UUID=28cec2e8d9f74698b2eb6b42a7b07ece

All information you provide is strictly confidential. No individual survey responses will be identified.

After completing the survey, you will have an opportunity to enter a drawing to win one of five $50 Amazon gift cards. 

Thank you for your time! The survey will close on Friday, April 30.

Mentha Hynes-Wilson
Vice Chancellor for Student Affairs

Dear students,

Your thoughts can help steer our future.

UW Tacoma is engaging in a planning process to assess our on-campus housing and dining offerings.

We want to learn more about our own housing and dining experiences to ensure that we better meet your needs and those of future students.

I would appreciate 10 minutes of your time to complete a web-based survey. All information you provide is strictly confidential. No individual survey responses will be identified.

Take the survey:
http://baseline.campuslabs.com/p/?UUID=28cec2e8d9f74698b2eb6b42a7b07ece

After completing the survey, you will have an opportunity to enter a drawing to win one of five $50 Amazon gift cards. Once you have completed the survey, you will be prompted to enter your UW Tacoma email address, which will enter you in the drawing. Winners will be notified once the survey period is closed and entries are processed. Only respondents that have completed the full survey will be eligible for participation in the prize drawing.

UW Tacoma has retained the services of a nationally-recognized independent consulting firm, Brailsford & Dunlavey, to administer the survey. If you have any questions about this process, please contact Amy Ellingson at aellingson@bdconnect.com.

Thank you in advance for taking the time to participate in this important project for the UW Tacoma community.

Mentha Hynes-Wilson
Vice Chancellor for Student Affairs

This message was sent via e-mail to all students at UW Tacoma. Similar messages were sent to faculty, and to staff.

Although you may already have heard about UW’s plans to return to largely in-person classes on Jan. 31, we want to assure you that we on the Tacoma campus are aware that conditions in Pierce County are different than in the counties of our sister campuses, and this message describes how we will be approaching the remainder of winter quarter.

• On Monday, Jan. 31, we will return to largely in-person classes and learning experiences. You should expect your classes to be in the original format listed in the time schedule unless your instructors inform you otherwise.
• Accommodations may be requested by students with health-related condition or needs that put them at heightened risk. We’re also asking instructors to be flexible when it comes to student absences due to illness or other coronavirus-related disruptions. Note that while instructors will work to find ways for you to make-up missed coursework, they are not required to provide a synchronous remote option for classes that are being taught in person.
• Winter quarter has been designated an “extraordinary circumstances” quarter. This means specifically that students can change your course grades between numeric grades and Satisfactory/Non-Satisfactory (S/NS) until your degree is posted. During an extraordinary circumstances quarter, S grades will count toward degree and graduation requirements.
• Autumn quarter worked because of your efforts! We ask you to continue the same diligent care: stay home when sick, get a booster shot, avoid unmasked gatherings, wear a well-fitting, high-quality mask. Testing options in our region continue to expand and now include rapid tests that are mailed to you.
• Psychological & Wellness Services provides confidential mental health counseling and related services for currently enrolled UW Tacoma students at no additional cost. PAWS also provides consultation to faculty, staff and university student families. MySSP is available outside PAWS hours.

Tomorrow, Tuesday, Jan. 25, from 10-11 a.m., we will be hosting a Community Conversation where you can learn more about how the remainder of winter quarter will work, and you can ask questions you may have about our plans. It will also be an opportunity to hear your suggestions for how best we work together to uphold our values of access, equity, excellence and belonging as we successfully transition back to a largely in-person environment. You can submit your questions in advance or during the event to uwttownhall@uw.edu.

We want you to know how much we appreciate the grace you have shown throughout these last two years. Our core values include providing, safely, an excellent in-person educational experience for you, our students. The emergence of Omicron has been stressful and for many traumatic, but case counts in some parts of our region are already declining, and are predicted to begin declining in Pierce County within the next week.

With your continued dedication and patience on- and off-campus, we will get through this! Thank you. You make us proud to be Huskies!

Sheila Edwards Lange, Chancellor
Mentha Hynes-Wilson, Vice Chancellor for Student Affairs

I am deeply grateful for your patience in the face of changes to our plans for winter quarter.

Even though many classes are retaining a remote format for the next several weeks (instructors have flexibility through Jan. 28), the campus remains open. There are some in-person classes, and students are on campus to study and access services. It is wonderful to see you!

Mattress Factory (MAT) 106 is the central hub for students and visitors needing in-person assistance. Main entrances to campus buildings are open 7:30 a.m. to 5 p.m. Mon-Fri. Outside those hours you will need your Husky Card to access buildings.

Students can use their Husky Cards to enter the Dawg House Student Lounge in the MAT and find spaces to study, eat, and access remote classes in a private area. Quiet space is also available near MAT 103, MAT 213 and MAT 352. Admissions is continuing to serve prospective students in MAT 251.

The UW Tacoma Library, computer labs, the University Y and reservable study spaces are open, too. Find the location of reservable and non-reservable spaces by using Scout.

Please wipe down tabletops, chairs and other surfaces before and after you use campus spaces. Disinfectant wipes are available at stations throughout campus buildings.

I appreciate your commitment to Protecting the Pack. Stay home if you are ill, get tested through the Husky Coronavirus Testing program (HCT), wear a face covering over your nose and mouth, safely distance when possible and wash your hands frequently.

Thank you again for all you have done and will do to keep yourself and those around you safe.

Mentha Hynes-Wilson
Vice Chancellor of Student Affairs

Dear UW Tacoma students,

I get it. The Omicron news is scary. But, as UW leaders said in their message yesterday, we are in a much better place today than we were in March of 2020.

It isn’t yet possible to predict what the course of the Omicron variant will be, but there are hopeful signs. By holding the first week of most winter quarter classes online, we are allowing more time after your holiday travels for you to get booster shots and to get tested (you can still enroll in the Husky Coronavirus Testing program) before we return for in-person instruction on Jan. 10.

Your course instructors will provide updates via Canvas and/or email on specific course plans. I urge you to monitor those channels.

All student support services will continue to be available from the start of winter quarter on Jan. 3. These include:

• Academic Advising: uwtuaa@uw.edu, 253-692-4857
• Financial Aid: uwtfa@uw.edu, 253-692-4374
• Student Advocacy & Support: stusuppt@uw.edu, 253-692-5934
• PAWS (Psychological and Wellness Services): uwtpaws@uw.edu, 253-692-4522
• The Center for Equity & Inclusion: uwtcei@uw.edu, 253-692-4744
• The Veteran & Military Resource Center: uwtva@uw.edu, 253-692-5723

Specific support to help you get through COVID challenges is also available:

• Emergency aid
• Childcare assistance
• Technology support

Thank you for all you have done and will do to keep yourself, your loved ones and your community safe, and I hope you have a restful, joyous holiday break.

Sincerely,

Mentha Hynes-Wilson

Vice Chancellor, Student Affairs

Hello Huskies, 

We are excited to welcome you – in person and on-line! Your first week will be busy, and we have prepared a short video to help you get ready.

Enjoy! And have an amazing first week, first month, and first quarter.

Best,

Ms. M

P.S. Your ASUWT President, Andre Jimenez, has also prepared a welcome video introducing you to some exciting developments in student government. You can view Andre's message below.

Dear Huskies, 

Greetings and welcome to the 2021-2022 academic year!  The start of the autumn quarter is especially exciting, and there will be plenty for you to absorb in the days and weeks to come. I am writing to share a few notable updates. 

Campus Parking: Parking surrounding our campus is undergoing changes. The Cragle Lot and all parking along C Street, as examples, are closed for construction of Milgard Hall. Please visit the Parking Services website to learn which parking options are right for you.

Convocation: Students, faculty and staff come together to kick off the start of the academic year. The campus communities will gather on Wednesday, September 29, on the Prairie Line Trail Plaza from 12:30–1:30 pm. View the UW Tacoma Convocation website for more details.

Emergency Preparedness/UW Alert: We take your safety seriously and we want you to do the same. The UW Alert System provides current information regarding campus closures and delays due to inclement weather and emergency situations. To receive email and/or text messages, you must opt-in to this service — you will not receive alert messages if you have not signed up. 

Free Coronavirus Testing: You are encouraged to enroll in the Husky Coronavirus Testing Program. Tests for the virus that causes COVID-19 are administered at in-person testing sites and through at home test kits.

Sex- and Gender-Based Violence and Harassment:  If you have concerns about you or another person’s well-being, the university has resources that can help. Call the UW Tacoma Office of Advocacy and Support at 253-692-5934, the Office of the Title IX Coordinator at 206-221-7932 or SafeCampus at 206-685-7233 anytime — no matter where you work or study — to anonymously discuss safety and well-being concerns. No situation is too big or too small to discuss.

Vaccination Attestation: Remember that the university requires students and personnel to be vaccinated against COVID-19. Students can attest to being vaccinated online.

Welcome Days: There are many rewarding and fun ways to get involved on- and off-campus. With over 65 student organizations, there is bound to be something for you - from bingo nights and resume workshops to discussions of identity. Learn more through Welcome Days events during the first week of the autumn quarter.

Our aim in Student Affairs is simple: to help students access a variety of convenient and beneficial services, programs, and activities. Your academic success is our top priority and the Student Affairs team stands ready to guide you along the way.

Best wishes to all,

Ms. M

Mentha Hynes-Wilson

Vice Chancellor for Student Affairs

Hello, Huskies, 

We’re excited to return to in-person learning this fall and to welcome you to — or back to — campus. As you prepare for autumn quarter, there are a number of things that you need to do in advance to ensure you start the quarter safely and successfully. 

We’ve created a Back-to-School Checklist to help you get ready. There you’ll find details on steps you need to take before you set out for campus, as well as the things to bring with you. 

Several of those key items are: 

1. Get vaccinated against COVID-19 and complete your student COVID-19 Vaccine Attestation. There are free vaccine clinics available on campus in Philip Hall on Aug. 18 and 25 from 1 - 7 p.m.
   
    
2. Enroll in Husky Coronavirus Testing and plan to get tested after arriving on campus.
   
    
3. Bring face coverings – they are required in all UW buildings and facilities, including on the Tacoma campus, regardless of vaccination status. 
   
    
4. If you’re not fully vaccinated and traveling from outside Washington, be prepared to self-quarantine for seven days upon arrival and test before and after travel and follow all other CDC travel guidelines. International travelers should also be aware of requirements for travel to the United States. 
   
    
5. Be aware of important health guidance and reporting related to COVID-19 symptoms and exposure. For UW Tacoma students, please notify Dr. Bernard Anderson, bander48@uw.edu, if you or a close contact test positive.   

Again, these are just a few of the steps – the Back-to-School Checklist has all the details, and following it will ensure you have a safe, healthy and successful start to the new academic year. 

We can’t wait to see you on campus. If you have any questions, please contact us. We’re happy to help!

Sincerely,

Mentha Hynes-Wilson Vice Chancellor for Student Affairs

Hello Huskies,



Getting vaccinated is a critical step in stopping the COVID-19 pandemic, so we can return to the activities we love this summer and bring back the pack this fall.



As part of Washington’s “Shot of a Lifetime” program, the Governor’s Office recently announced funds to be awarded by random drawing to students in state colleges and universities. As a Washington state resident, you may be eligible to receive a $1,000 scholarship if you are fully vaccinated.

The UW will randomly select 10 students on each campus who meet the following requirements:

• You are a Washington resident undergraduate or graduate student
• You attested to being fully vaccinated for COVID-19 before 11:59 p.m. on September 17
• You completed 6 or more credits during the spring 2021 quarter
• You did not graduate/complete your program at the end of spring 2021

If you have already completed your attestation, you’re done! If not, fill out your attestation form today or make plans to be fully vaccinated within the following time frame:

• Johnson & Johnson: Receive the shot no later than September 3
• Pfizer: In order to be fully vaccinated by the deadline, you need to begin this series no later than August 13. We strongly recommend starting as soon as possible.
• Moderna: In order to be fully vaccinated by the deadline, you need to begin this series no later than August 6.

The Office of Student Financial Aid plans to notify winners in late September.



Thank you for doing your part to stop this pandemic and protect your pack. We cannot wait to see you on campus this autumn.

Mentha Hynes-Wilson, Vice- Chancellor for Student Affairs

Dear Students,

We hope you’ve had a good start to spring quarter, and that the longer days and growing hope for an end to the coronavirus crisis have lifted your spirits as they have ours. As we all continue to do our part — including masking up, maintaining distancing and avoiding large gatherings, and getting vaccinated when eligible — we are also working to expand the number of in-person services and activities this spring, and planning for how we will recognize our graduates. We have updates on both of these topics to share with you.

Spring quarter

Earlier this month, UW shared guidance with instructors and staff that outlines how to safely offer more in-person services, student organization meetings and optional class-related activities. The state moving to Phase 3 of its recovery plan allows us to do more in-person, though its requirement for six feet of distancing in classrooms, study areas and other facilities continues to limit most in-person instruction and group gatherings. Nevertheless, we will see an expansion of in-person services this spring and summer, and instructors are now allowed to offer optional class-related activities, so long as students learning remotely aren’t disadvantaged. Masks continue to be required in all UW facilities and shared spaces, regardless of vaccin! ation sta tus.

We will continue to offer individual study spaces on campus by reservation, and enhanced WiFi access is available from portions of the Cragle parking lot. You can find a list of what services and facilities are open and how to continue to access them remotely on the UW Tacoma website.

Commencement

We recognize commencement and the UW’s many graduation celebrations are among the most meaningful events in the lives of graduates and their families. Together with our faculty and staff, we too look forward to these events. We take pride in your achievements and recognize you have worked hard — particularly since last spring — to reach this moment. We have spent the past several months evaluating what would be safe, feasible and equitable to do for commencement.

The UW’s 2021 commencement ceremonies will be held virtually, including all college, school and department graduation celebrations. Based on consultations with UW Tacoma undergraduate and graduate students, student leaders, health experts, and the University’s deans and chancellors, we determined regretfully that holding an in-person commencement ceremony in the Tacoma Dome — which in a normal year brings upwards of 10,000 graduates, families and friends to downtown Tacoma — or events throughout our facilities, is simply not possible in the interest of public health. Rising case counts in recent days, along with the fact that the majority of the UW’s employees and students will likely not yet be fully vaccinated by commencement, make our conditions uniquely difficult and fluid when compared to other institutions around the country.

We know the lack of an in-person commencement is disappointing news for our 2021 graduates, as well as for the 2020 graduates whom we’d hoped to be able to recognize at an in-person ceremony this year. We are working on additional opportunities to celebrate our graduates during the traditional spring timeframe that are designed around ideas generated during a Community Conversation with undergraduate and graduate students. We will continue to work on opportunities to recognize the achievements of the Class of 2020 and the Class of 2021 in the future. We’ll share details later this quarter. And as was announced in January, we are planning to be back for largely in-person classes in the fall.

We continue to be grateful for the ways you have cared for each other, for those who depend on you and for yourselves. Thank you for the many ways you have continued and excelled in your studies, your clubs and activities, your internships and research, and your friendships in the face of grief, loneliness, anxiety and all the other, often hidden, side effects of this pandemic and other traumas. We can create a brighter future if we remember and act on the lessons these times are teaching us about building a more just and more equitable world for us all.

Stay safe. Stay strong. And best wishes for a successful spring quarter.

Sincerely,

Mark A. Pagano

Chancellor

Mentha Hynes-Wilson

Vice Chancellor for Student Affairs

February 16, 2021

Dear UW Tacoma students,

Genetic sequencing of samples from the Husky Coronavirus Testing program recently detected the B.1.1.7 or “UK” variant of the coronavirus in a Seattle campus student’s test from late January. The student is doing well and out of their isolation period.

The B.1.1.7 variant originated in the United Kingdom. It is 30%-50% more contagious than the coronavirus variant now most prevalent in our region. This means it takes less exposure to the virus to infect you. It also means that a small number of cases in a community can more quickly turn into another wave of infections and the reinstatment of health restrictions.

The B.1.1.7 variant was first detected in Pierce County last month. We are not aware that it has been detected in the UW Tacoma community to date, but it should not be unexpected when it is.

I wanted you to be aware of this information because we may soon be seeing wider spread of the B.1.1.7 variant throughout our region and the nation, and now is a good time to remind ourselves to step up our own COVID prevention efforts.

• Wear a multi-layer mask that fits well whenever you are in a public space and outside your room, apartment or home.
• Watch your distance, and avoid gatherings with people you don’t live with.
• Wash your hands regularly.
• Sign up for Husky Coronavirus Testing, and get tested when asked to.
• Contact Dr. Bernard Anderson if you test positive or believe you have been exposed.
• Get vaccinated when you are eligible.

Additionally, while Spring Break is just around the corner and falling case counts might make it look like it’s safer to travel, the risk remains high and you should continue to avoid all but the most essential trips.

The Seattle Flu Study will continue to sequence positive samples from the Husky Coronavirus Testing program in order to determine the prevalence of this and other virus variants in our community.

The coronavirus spreads when we let our guard down, and this new variant is even better at taking advantage of our lapses. We are all fatigued, but we can control the virus and get back to a more normal way of living and learning if we stay on our guard and each continue to do our part.

Sincerely,

Sincerely,

Mentha Hynes-Wilson

Vice Chancellor for Student Affairs

Dear Students,

We hope you have had a successful start to the winter quarter, despite the challenges posed by the strife in our country and the continued suffering caused by the pandemic. We are writing to share with you the University of Washington’s spring quarter plans for the Tacoma campus, as well as our intent to return to in-person instruction this fall.

The coronavirus continues to infect more than 200,000 people in the United States each day and January is poised to be the most tragic month of the pandemic to date. While vaccines are being administered here in Washington and beyond, the UW Advisory Committee on Communicable Diseases and other health experts report that vaccination efforts are not expected to contain the virus enough to allow for significant relaxation of health restrictions by the start of spring quarter on March 29.

Therefore, for spring quarter we plan to continue most courses online, similar to winter quarter, while at the same time offering more in-person student services and activities as the quarter progresses. Our deans, vice chancellors, and other leaders are committed to expanding units’ in-person services over the course of spring quarter, as state and local health guidelines allow. Instructors will also have the flexibility to offer optional, in-person, class-related activities, such as physically distanced advising, so long as students taking those courses remotely are not disadvantaged.

Those courses held in person will once again largely be labs and similar hands-on courses, and these will continue to have appropriate safety measures and physical distancing in place. The spring quarter time schedule will be posted Friday, Jan. 22 and generally indicate whether classes will be taught remotely or in person, though some changes may occur as schools and colleges refine their plans. You will continue to have the option to make academic progress through fully remote instruction. Your academic advisors and course instructors can address questions you may have.

While the prospects for spring are not what any of us would have hoped, based on projections from health experts we are looking forward to welcoming you back to campus for an autumn quarter with largely in-person classes. This, of course, depends on the effective distribution of vaccines and on each of us continuing to follow health guidance, such as wearing masks and avoiding gatherings.

Summer session courses will likely be a mix of remote and in-person classes, as the course of the pandemic allows. And we are in active discussions about ways in which we can safely and appropriately recognize those who will graduate this year, because we know how meaningful these events are to graduates and their families.

Throughout this pandemic, UW Tacoma’s faculty and staff have been committed to finding innovative ways to support your learning, well-being and success. We will continue that commitment as we begin the transition to more in-person services this spring and more in-person courses in the summer and fall.

We can each help hasten the end of the pandemic through our own actions, and we are so appreciative of all the ways you are doing your part by following the Husky PACK Pledge and the 3 W’s — Wear a mask. Wash your hands. Watch your distance. — and also by taking part in Husky Coronavirus Testing. We both pledge to take a coronavirus vaccine as soon as we are eligible and encourage you to do the same.

We will continue to post updates and resources on tacoma.uw.edu/coronavirus and you will find additional information on central UW pages at uw.edu/coronavirus.

Thank you for the grace and compassion you have shown each other — and yourselves — during these challenging times. There is light on the horizon, and working together we will get to a time when we can all be together, in-person, as a community once more.

Sincerely,

Mark Pagano

Chancellor

Mentha Hynes-Wilson

Vice Chancellor for Student Affairs

Dear Huskies,

If you are a current student, I hope you are having a successful conclusion to autumn quarter and staying safe and healthy. If you are a new student at UW Tacoma for winter, welcome to our campus and community. I wanted to reach out to you about coronavirus testing for the start of winter quarter so you can plan ahead.

If you plan to live on campus or take an in-person course, get a COVID-19 test no more than 72 hours before returning to campus or shortly after returning.

• Testing before arriving on campus: There are a range of testing options available in Tacoma and Pierce County, in Seattle and King County and in communities around the country. Plan your testing appointment so that you can receive your results before you travel to campus. If you test positive, do not travel and follow the instructions at uw.edu/coronavirus.
• Testing after arrival: On campus testing will be available through Husky Coronavirus Testing (HCT). If you are already enrolled in HCT, you will be contacted directly to schedule an in-home test kit delivery.

If you are not already enrolled in Husky Coronavirus Testing, enroll now so that you are eligible to get a return-to-campus test as well as to receive tests during winter quarter.

Of course, testing is only one way we are combating the coronavirus. I want to thank you for continuing to follow the 3 W’s — wear a mask, wash your hands, watch your distance — and, as hard as it is during the holiday season, avoiding indoor gatherings with people you don’t live with.

The end of the pandemic is in sight, and if we all continue to do our part we will be able to return to a more normal way of living and learning even sooner.

Thank you for the care and compassion you have shown to each other, and best wishes for a safe and healthy winter break.

Sincerely,

Mentha Hynes-Wilson

Vice Chancellor for Student Affairs

Dear UW Tacoma Students: 

Please join a Title IX Community Conversation on Oct. 28 or 29 to learn about how UW is moving forward in light of the Title IX 2020 federal rules. 

Title IX is a federal gender equity law that prohibits discrimination based on sex or gender. New Title IX regulations from the U.S. Department of Education went into effect on August 14, 2020, which govern how educational institutions must respond to particular instances of sexual assault, sexual harassment, and other forms of sexual misconduct.

Despite our concerns regarding these new rules, nothing they require will deter us from our commitment to inclusion, equity, and accountability. 

We invite you to join the Office of the Title IX Coordinator and other members of the UW community in a Title IX Community Conversation on October 28 or 29. The sessions will cover UW’s two-pathway approach to implementing the new regulations and how you as students can be involved as we move forward. We will then broaden the conversation beyond compliance to discuss initiatives and strategies that prioritize equity in all spaces, for everyone.  

As we shared in August, the federal regulations do not apply to all sexual misconduct, but when they do, specific procedures including a live (virtual) hearing and direct cross-examination of all parties and witnesses are required. For more information, see the Title IX website, which includes:

• FAQs for all students and employees
• Support resources for any member of our community who has experienced unwanted conduct or harm
• Information about how to make a formal complaint
• Emergency and interim policies that outline the grievance procedures for complaints

Thank you for your commitment to working together to build an inclusive community that treats every member with dignity, fairness, and respect.

Sincerely,

Valery Richardson

Title IX Coordinator

University of Washington

Mentha Hynes-Wilson

Vice Chancellor for Student Affairs

University of Washington Tacoma

Dear students,

October 26 — next week — is the deadline to register or update your registration online or by mail in order to vote in the Nov. 3 election. After Oct. 26, you’ll need to register to vote in person.

This November, you have the chance to vote for the president, governor and local officials as well as ballot initiatives — all of which are important decisions that impact your life. Voting is a way you can use your civic voice; we encourage you to use it. But first: You need to register.  

Please take five minutes and register here. 

Here are a couple additional helpful links:

Voting Resources: Check your voter registration status and find out more about upcoming elections, including how to vote safely by mail. If you are residing in another state, this website has information about voting in each state. 

Huskies Vote: Get step-by-step guidance on how to vote and how you can help others vote. View maps of ballot box locations in Pierce, Thurston and King Counties. Learn about upcoming election-related programming and voter registration workshops.

If you miss the online registration deadline, you can register to vote in person until Nov. 3 at the Pierce County Elections Office, 2501 S. 35^thSt. C., Tacoma.

Do you need in-person assistance on election day? The Center for Student Involvement (UWY 107) will be open from 9 a.m. – 8 p.m. on Tuesday, Nov. 3. If you have misplaced your Washington state ballot that came in the mail, you can access your ballot online, print, vote and turn it in on this day. Public health precautions will be in place and wearing a face covering will be required.

Voting is a habit that holds our democracy together. Let’s exercise some civic muscle and vote. #HuskiesVote

Sincerely,

Mentha Hynes-Wilson

Vice Chancellor for Student Affairs

Vincent Da

President - Associated Students of UW Tacoma

Dear Tacoma Husky, 

I am so pleased to welcome you to the 2020-2021 academic year. We have planned carefully for your arrival – both virtual and in-person – and thank you for looking through the many emails and checklists. Today, I write to share several significant reminders.

Campus Climate: The results of last year’s UW Climate Survey are in and the Student Affairs team joins with others across the campus to develop actual action based on the results. Stay tuned to learn how you can participate.

Coronavirus Testing: Enrollment in the voluntary Husky Coronavirus Testing program is encouraged for all students, faculty and staff who will be on campus regularly or living in group housing in nearby neighborhoods. Testing is provided at no cost. Remember to follow Husky healthy guidelines and attest each day you will be on campus. 

Emergency Preparedness/UW Alert: The UW Alert System provides current information on campus closures and delays due to emergent or irregular situations. To receive email and/or text messages, you must opt-in to this service — you will not receive alert messages if you have not signed up. 

Non-Partisan Voting Resources: The deadline to register to vote in the November 3 election is October 26. Voters registered in Washington can learn how and where to vote on Vote WA, the Washington State voter site.

#RealCollege Survey: Help us evaluate access to affordable food and housing among college students. Take the survey here. Select participants may receive a $100 reward.

Student Involvement: There are many rewarding and fun ways to get involved on- and off-campus. Explore all that UW Tacoma has to offer at the Student Involvement Fair on October 7 – 14 (excluding weekends) between 11:30 am and 3:30 pm. With over 65 student organizations, there is bound to be something for you.  

Violence Prevention and Response: If you have concerns about your well-being or that of another, UW has resources that can help. Call SafeCampusat 206-685-7233 anytime — no matter where you work or study — to anonymously discuss safety and well-being concerns. No situation is too big or too small to discuss with the SafeCampus team.

Our mission in Student Affairs is simple: to champion student success. Please, be well and continue to follow best practices to keep yourself and our community safe and healthy.

Be Purple. Be Gold. Be Bold. Go Dawgs! 

Mentha Hynes-Wilson 

Vice Chancellor for Student Affairs

Dear Student:

Let’s get real. Life is a lot right now. You’re the expert when it comes to what’s happening with your college experience and I need your help supporting the University of Washington Tacoma with information it can use to help. 

Share your story in the #RealCollege Survey. We asked the Hope Center for College, Community, and Justice at Temple University to help us do this because we value you. You were chosen simply because you are one of our students. In appreciation, you can win $100 for completing the survey.

Please - get started now! Click here to begin.

If the link is not working, try to copy and paste it into your web browser. https://hope4college.iad1.qualtrics.com/jfe/form/SV_7VUt1Ohveyth2wB?RID=CGC_HHsLPaq3x5rqftk&Q_CHL=email

Be honest—everything you say is confidential and will help us improve. If you have questions about the survey, send a note to the Hope Center at hopesrvy@temple.edu.

Please be well, and thank you.

Sincerely,

Mentha Hynes-WIlson

Vice Chancellor for Student Affairs, UW Tacoma

Dear campus community,

UW Tacoma is partnering with the Pierce County Emergency Management team to bring free COVID-19 testing to campus.

We have arranged three dates in September for testing:

• Saturday, Sept. 5, 10 a.m. - 3 p.m.
• Thursday, Sept. 10 - 10 a.m. - 3 p.m.
• Saturday, Sept. 12 - 10 a.m. - 3 p.m.

Location: Parking lot on north side of the Pinkerton Building

Additional testing dates will be scheduled on campus. You can also get tested at any of the other mobile testing lab dates offered by TPCHD.

Below is an FAQ that may be helpful:

How does the testing site work?

Pierce County will bring one of its mobile testing trailers to an outdoor location near UW Tacoma's Pinkerton Building. The test is available via drive-thru or walk-up.

Do people need to make an appointment? 

No, the mobile testing operates on a first-come, first-served basis. The County will develop a pre-registration form and appointment times if the UW Tacoma test site becomes more popular.

How do you keep people safe at the testing site?

The County has in place protocols for people to wear masks and stay 6 feet away from others. Staff helping people take the tests wear full Personal Protective Equipment (PPE) gear. Volunteer staff are on site to monitor and encourage physical distancing. People can get tested without leaving their vehicles.

How much does the test cost?

The test is free.

Do I have to provide identification or insurance information?

You will not be asked to show ID or insurance information. Volunteers ask for a phone number to contact people with the test results, and you will be asked to fill out two forms (see next question).

What else should I do to prepare?

To make the process go faster, please fill out this form in advance so you can be contacted with results, and fill out this form for the lab test. Complete both forms on your device, and print and bring them with you to the testing site. Complete one form for each person being tested in your group. If you can't print and fill them out in advance, the forms will be available at the testing site.

Who should get tested?

Everyone should get tested, as a precautionary measure.

Can unaccompanied minors get a test?

Yes, minors can get a test if they bring a written note from a parent or guardian with permission to test for COVID-19.

What type of test is it?

A nasal swab. It is not painful, just uncomfortable for a moment.

What lab processes the test?

The test will be processed by FidaLab, based in Seattle.

How long will it take for my results to come back?

DispatchHealth, in affiliation with MultiCare, is the medical provider conducting the tests. Typically they will receive test results within 48 hours.

• They will contact people with positive results as quick as possible and normally within 24 hours of receiving test results.
• People with negative results are normally contacted within 5 to 7 days of receiving test results.
• Results can take longer if there is a backlog at the testing laboratory or with contact tracing staff notifying people of their results. We contact people with positive results sooner than those with negative results.

Who delivers the results?

DispatchHealth, the medical provider who conducts the tests, will deliver the results.

If I don’t receive my results after 5-7 days, who do I call?

Call DispatchHealth at (833) 723-0490.

How will you share the test results, and with whom?

Patient privacy is important. Results are shared with the person who takes the test. The Tacoma-Pierce County Health Department receives any positive results. They only use the information to support case and contact investigation.

Questions?

If you have any questions, please contact Susan Wagshul-Golden, Director of Campus Safety & Security, at swg5@uw.edu, or Bernard Anderson, Associate Vice Chancellor for Student Life, at bander48@uw.edu.

Dear Student,

First, I hope you and your loved ones are safe and well.  As the University of Washington Tacoma prepares for autumn quarter, I need your assistance and write to announce significant updates and expectations to protect your health and the health of our communities.

The rise of cases this summer made clear how important it is for every one of us to remain personally committed to stopping the spread of COVID-19. It is also clear that college students are just as likely to contract COVID-19; serious illness is a possibility at any age and the long-term effects of this disease are still unknown.

Huskies have shown time and again a great capacity to care for each other in the face of great challenges, and I thank you in advance for your daily response to meet the needs of this moment.

For EVERY Husky, including if you plan to access all services and classes remotely:

1. Familiarize yourself with resources for UW students (and additional resources for UW Tacoma students) to make your time as a UW Tacoma student safe and successful whether you’re learning on campus or remotely.
2. Review and support the Husky PACK Pledge, which outlines the responsibilities Huskies have to protect themselves and each other.
3. Bookmark tacoma.uw.edu/studenthealth to quickly find physical health and wellness resources, and tacoma.uw.edu/studentcounseling to find mental health and wellness resources when you need them.
4. Save the information for Dr. Bernard Anderson, Associate Vice Chancellor for Student Life, to your personal device and contact him if you receive a positive or suspected COVID-19 diagnosis: bander48@uw.edu/ 253-692-4901. If you have questions about your courses, please contact your instructor directly.
5. If you plan to live with other people off-campus, make time to review UW’s sample roommmates agreement together before the quarter starts so you can develop and reach consensus on guidelines for your shared living situation.
6. Wherever you are this autumn, please keep practicing good hygiene and remember the 3 W’s: Wash your hands. Wear a mask. Watch your distance.

If you will live in Court-17 campus housing, or will be on campus for ANY reason this autumn, including in-person classes:

1. Try to quarantine for 14 days before coming to UW Tacoma for the first time by staying home and away from gatherings and from people outside your household. (Right now, avoiding even small gatherings is good advice in general!)
2. If you can, get a COVID-19 test before leaving your home, within 72 hours of coming to campus. If you test positive, notify Dr. Bernard Anderson at bander48@uw.eduimmediately.
   • Free testing for the UW Tacoma community
   • If you become ill or test positive for COVID-19 within 10 days of your planned return to campus, whether or not you have COVID-19 symptoms, you MUST self-isolate before coming to UW Tacoma. Contact your advisor and instructors to make coursework arrangements.
     • If you have symptoms: self-isolate until your symptoms improve, your fever is gone for 24 hours without fever reducing medications, AND it’s been at least 10 days since your symptoms started.
     • If you don’t have symptoms: self-isolate for 10 days after receiving your positive COVID-19 test result.
   • If you come into close contact with someone who has diagnosed COVID-19within two weeks of your planned return to campus, quarantine at home for 14 days and get tested before coming to UW Tacoma. (See “I may have been exposed to COVID-19. What should I do?” for more information.)
3. Plan to get a regular flu vaccine this year. You can get a shot before coming to campus or can get vaccinated through UW Tacoma Student Health Services, and we’ll share more information in the coming weeks.
4. If you are travelling to Tacoma, take precautions by following the Centers for Disease Control and Prevention’s guide for how to stay safe while traveling.

What to bring to campus with you:

1. Face coverings are required to enter all UW Tacoma buildings, including classrooms and labs. If you have a U.S. address listed as your permanent residence, the University will send you two UW masks in the mail.If your address is outside the U.S., you can receive your masks when you arrive on campus.
2. Hand sanitizer for times when hand-washing isn’t available
3. A thermometer for daily symptom monitoring
4. Cleaning supplies and disinfectants for high-touch surfaces inside your living space like door handles, light fixtures and bathrooms

This autumn quarter will be different from any we have experienced, yet many key elements will remain the same. We will welcome new Huskies into the fold and welcome back those of you who are continuing your journeys. We will celebrate achievements and overcome challenges. We will learn, grow and add to the vibrancy and diversity of our world. Whether you are joining us in person or online, I look forward to the unique commitment and contributions every Husky brings to our community — and to what we will accomplish together. Please do not hesitate to reach out to me at uwtstudentaffairs@uw.edu if you need additional information, and continue to take good care of yourselves and each other.



With hope and warm wishes,

Mentha Hynes-Wilson

Vice Chancellor for Student Affairs

June 4, 2020

Dear Huskies:

On behalf of the Division of Student Affairs, it pains us to have to echo the sentiments expressed by UW President Ana Mari Cauce, by the tri-campus Chief Diversity Officers, UW Tacoma Chancellor Mark Pagano, and by our very own ASUWT leadership in condemning the senseless violence and racial injustice that, in recent weeks, claimed four more Black lives: Ahmaud Arbery, Breonna Taylor, George Floyd, and Manuel Ellis. Their lives matter. Their stories matter.

Racism is embedded in the very fabric of America, and arguably is this country’s most prevailing, insidious unfinished business. We share your anger, sadness, and defenselessness. We are overcome with emotions; we are exhausted. The recurrent media images of yet another Black life being viciously extinguished by police brutality are shocking and vicariously traumatizing. The nationwide demonstrations and protests signal that our communities are tired and seek justice, peace, and equality.

These abhorrent acts against Black and Brown communities affect us all, and in specific ways. While we will engage with our emotions individually, in community, and on our own timeline, one thing is clear – together we must act. Each of us must lead change within our individual communities and spheres of influence to actively disrupt racism at the individual, societal, and systemic levels. Through our grief and anger, we are also resolved to help UW Tacoma evolve into an anti-racist organization. We will answer President Cauce’s call to ‘weep, then act.’

To our Black students, know that your Husky family sees, supports, and stands with you. Here in this place, you are valued, you are wanted, and you are not alone.

In solidarity and support,

Mentha Hynes-Wilson, Vice Chancellor for Student Affairs

Bernard Anderson, Ph.D., Associate Vice Chancellor for Student Life

Karl Smith, Associate Vice Chancellor for Enrollment Services

Amanda Figueroa, Senior Director, Student Transitions & Success

Sean Schmidt, Associate Director of Student Planning & Administration

Anna Chatman, Executive Assistant to the Vice Chancellor

Dear UW Tacoma Students:

President Cauce recently communicated with the UW community regarding the new Title IX regulations  which were released by the U.S. Department of Education on May 6, 2020. The UW (and thousands of others) urged the Department of Education to take a different tack with these rules which govern how educational institutions respond to sexual assault, sexual harassment, and other forms of sexual misconduct. Despite the fact that the final rules are disappointingly similar to what was originally proposed in 2018, there is nothing in the final regulations that will deter us from our commitment to inclusion, equity, and accountability.

The University of Washington will continue to address all forms of sexual misconduct, we will continue to provide support and resources for all members of our community who experience these harmful behaviors, and we will continue to investigate and adjudicate allegations of misconduct via equitable and fair processes.

The University of Washington has already begun an in-depth review of the new rules, which go into effect August 14, 2020. Ourinitial statement about the new regulations includes links to a Department of Education overview and summary of the rules.  We will provide updates on our UW review process and share opportunities to engage in our implementation planning via the “Title IX News” blog on the Title IX website, and through other means. You can also contact the Office of the Title IX Coordinator at titleix@uw.edu with questions or comments.

For support resources, including contact information for confidential advocates, SafeCampus, and options for reporting all forms of sexual misconduct, please see the UW’s sexual assault resources page. 

Sincerely, 



Valery Richardson 

Title IX Coordinator 



Mentha Hynes-Wilson 

Vice Chancellor for Student Affairs, UW Tacoma

To: Members of the Class of 2020

As you may have read in a recent message from UW President Ana Mari Cauce, all three UW campuses will celebrate our graduates this year with a virtual commencement on June 13, 2020.



This decision was made in consultation with student, faculty and staff leaders on all three campuses and the UW Board of Regents. It was a very difficult decision because we all know how important commencement is as a celebration of the accomplishments of our graduates.



A virtual celebration will not be the same as our traditional event at the Tacoma Dome. But we must protect the health of students, families and our community by not holding an in-person event until the danger from the COVID-19 pandemic has passed. The virtual event will be a live, interactive webcast drawing on the resources of all three UW campuses. It will be the first time all three campuses celebrate commencement together, and it will also be a time for UW Tacoma to celebrate what makes us special.



Graduates of the Class of 2020 are also invited and encouraged to fully participate in an in-person commencement ceremony at UW Tacoma in 2021, where we look forward to recognizing you and the sacrifices you have made. The ceremony will be a well-earned opportunity for you to walk across the stage with your classmates in front of your loved ones.



We are still working to determine whether your in-person commencement will be included as part of the class of 2021's commencement ceremony, or grow into its own separate ceremony if enough of you decide to return for the event, as we hope you will. The postponement to June 2021 gives us ample time to work with you on how you would like this event to take shape.



You will find the latest updates on the UW Tacoma Class of 2020 Commencement website, and you can help by taking this brief survey to tell us what is the most important thing we can do to make the virtual ceremony meaningful for you.



We want to invite the entire Class of 2020 and their loved ones to take part in BOTH the virtual ceremony this June and their choice of UW Tacoma commencements in 2021, 2022, 2023 or 2024. Whether online or on stage, the Class of 2020 will be celebrated and recognized as the unique and wonderful Class it is.



As we are sure is true for you, we each are personally experiencing countless ways that people around us are rising to the occasion and employing their ingenuity to express themselves and move forward in this challenging time. Although it won’t be in-person, we can guarantee this year’s virtual commencement will be a unique experience, unlike any that has come before. Join us for what promises to be a unique and dynamic celebration of the Class of 2020!

Mark A. Pagano, Chancellor

Mentha Hynes-WIlson, Vice Chancellor for Student Affairs

To: students

I want you to know that I appreciate your attention to the numerous communications from the University about COVID 19. I understand the worry that this virus and its consequences has created and my top priority remains your health, safety and well-being.

It is natural to feel stress and uncertainty during these times. However, I also want you to know that all of us at the UW are staying abreast of developments and are working tirelessly to ensure that our students are front of mind as we constantly adapt to this evolving situation. One important recent development is the stay-at-home order issued by Governor Inslee last night.

Stay-at-home order: What does it mean?

Essentially, the Governor’s order requires every Washingtonian to stay in their residence unless they need to pursue an essential activity such as going to the grocery store, for health care needs, and for other critical needs. It also bans all gatherings for social, spiritual, and recreational purposes, as well as closes all businesses except essential businesses. However, there are some things you can do:

• Grocery stores, gas stations, and pharmacies remain open. 
• You can still go to restaurants for take-out only.

• Feel free to go outside for activities such as walking or exercise, but it is important to keep at least six feet of distance from other people.
• Move from your residence hall and return home to your primary residence.

Additionally, on the UW’s COVID-19 information page, we continue to share important information about community impact, university response, and health tips. The key health prevention measures have remained consistent, and include:

• Washing hands often with soap and water for a least 20 seconds. Use hand sanitizer, with 60-95% alcohol if water is not available.
• Avoid touching your eyes, nose, or mouth with unwashed hands.
• Avoid contact with people who are sick.
• Stay home while you are sick and avoid close contact with others.
• Cover your mouth and nose with your elbow or a tissue when coughing or sneezing, and immediately dispose of the used tissue.

Taking care of yourself

Now more than ever, it is critical that you take care of yourself so you can stay well and be there for others. Most UW and UW Tacoma offices remain available to you through remote means. Additionally, here is some information from UW Tacoma Counseling and Psychological Services that may prove useful:

Pay attention to your reactions: It is normal to experience stress, anger, anxiety, and fear during a crisis. Being aware of your reactions can help you decide what you need to cope with these feelings.

Be kind to each other: Remember that COVID-19 doesn’t recognize race, nationality, or ethnicity. Wearing a mask does not mean a person is ill. Being compassionate is the best thing we can do for ourselves and our communities.

Take a break and relax: There is life outside of the current crisis. Make sure to schedule a break and relax or do things you enjoy such as meditation, listening to music, coloring, etc. Different coping strategies work for different people; use what has worked for you in previous times of stress.

Maintain a healthy routine: It is important to maintain your regular schedule for sleeping, eating, studying, working, socializing, etc. Don't use nicotine, alcohol, or other drugs to cope with your stress – these may in fact reduce your body's capacity to heal itself.

Limit information: Too much information leads to overload and more stress, so try to limit your exposure to news and information regarding the virus. Choose a reputable and non-sensational news source such as the CDC or Tacoma-Pierce County Health department.

Connect with others: When in distress, you may feel lonely and isolated in what you are going through. You can benefit from connection with others where you can provide and receive support from each other. Talk to your friends and family.

Staying safe

We have found that when there are fewer people on or near the Tacoma campus, safety becomes of greater concern. To help keep you safe, we ask that you:

• Be aware of your surrounding and what is going on around you.
• Stay in well-lighted areas as much as possible.          
• Remove yourself from potentially dangerous situations as soon as possible.                         

 If you suspect criminal activity, here is some helpful information to pass on to the police:               

• Clothing descriptors: Look for layers under the visible layer, other distinctive identifiers, etc.        
• Physical characteristics: Height, weight, eye and hair color, mannerisms, scars, or tattoos.              
• Direction of travel.

Contact UW Tacoma Campus Safety and Securityat 253-692-4416 for additional crime prevention information.

Moving forward together

These are distressing times for all of us, and while these conditions will pass in time, the disruption to our day-to-day living will undoubtedly affect each of us at different times and in different ways.

Together we will work through these distressing times with resilience, compassion, and strength and I ask you to observe the Governor’s order: Stay Home and Stay Healthy.

Mentha Hynes-Wilson, Vice Chancellor for Student Affairs

To: students

The recent outbreak of COVID-19 (the disease caused by the novel coronavirus) has been challenging for us all. There is an understandable level of concern on our campus, in our country and indeed across the world. I want to assure you that anxiety and feelings of unease are normal when inundated with stories of new infections and people being tested.

Although there is as yet no confirmed case of COVID-19 in Pierce County, we are working closely with the Washington Department of Public Health and Tacoma-Pierce County Health Department, as well as following guidance from the U.S. Centers for Disease Control and Prevention (CDC) and our own experts at UW Medicine and the health sciences schools, to align our plans with the most current recommendations from experts. This includes encouraging everyone to monitor their own health, practice good hygiene, and stay home if feeling sick.

It is important to note that our region has increased its capacity to test for COVID-19. This is a very good thing that will help focus treatment and prevention efforts, but it almost undoubtedly means that the number of cases confirmed will increase in the coming days as we have an increased ability to test and identify existing cases.

Staying up to date – UW Novel Coronavirus FAQs

This is an evolving situation, both in Washington and globally, so circumstances could change rapidly – I encourage you to monitor the University’s Novel Coronavirus Information page, which is being updated regularly.

Staying healthy

The best strategies for prevention are some commonsense measures from the CDC and Department of Health, including: 

• Wash your hands often, with soap and water for at least 20 seconds.
• Avoid touching your eyes, nose and mouth.
• Stay home when you’re sick.
• Cover your mouth and nose with your elbow or a tissue when coughing or sneezing, and then throw the tissue in the trash.
• Clean frequently touched surfaces and objects using a regular household cleaning spray or wipe.
• Getting plenty of rest, drinking fluids, eating healthy foods and managing your stress can help you prevent getting COVID-19 and recover from it if you do.

If you are sick

First, it’s important to emphasize that so far the vast majority of people who have become ill with COVID-19 have experienced relatively mild symptoms, such as fever and cough.

If you are sick, you should take steps you normally would when sick, including focusing on caring for your health, not attending class, communicating with your instructors, and contacting a healthcare provider if you feel you need to. Students at UW Tacoma may contact Franciscan Prompt Care or Franciscan Virtual Urgent Care as one option. Please call ahead before visiting your health care provider so that they can provide you with guidance specific to your symptoms.

University leadership and faculty are working together to ensure that if you miss class due to illness or choosing to self-isolate, accommodations will be made just as they would if you were experiencing any other health issue. No doctor’s note is needed.

For more information, see the University’s FAQs on health, wellness and prevention.

Classes, University operations and contingency planning

As we continue to monitor the events associated with COVID-19, we are developing a broader plan to account for a variety of scenarios. For example, in the event of suspended campus operations, UW leadership is working on plans to support instructors in offering their courses online.

For more general information, see the University’s FAQs on classes and academics.

Additionally, the Office of the University Registrar has created its own FAQs with guidance on issues around grading, finals, and graduation.

Navigating stress and anxiety

These developments are an understandable source of concern for many in our community, and may present an added layer of worry for members of our UW community who have personal connections to affected communities and countries. This is a critically-important time for all of us to reinforce a community of care on our campus and support one another.

If you would like to talk with someone, emotional support is available to Tacoma campus students through Counseling & Psychological Services.

Next steps

Your well-being is our paramount concern, and the University will continue working with public health officials to be as prepared as possible to protect the health of the UW Tacoma community. We are extremely fortunate to live in a region with outstanding medical services and public health infrastructure. We will continue doing everything we can to keep you apprised, and again, please check back regularly on the University’s Novel Coronavirus Information page for updates and information.

Mentha Hynes-Wilson, Vice Chancellor for Student Affairs