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Purpose: Each reservation has an audit trail sub-tab that displays when it was created, what changes were made to it and the UW Net ID of the individual who initiated each transaction. The audit trail sub-tab of each reservation may only be viewed by the event owner, space schedulers and support departments. The audit trail is auto-generated by the system. Once added, an entry is never erased.

Audience: All 25Live Users

1. Locate your reservation by Event ID in the event quick search field on the Dashboard or in the keyword search field in the Events tab.

event-search-fields

You may also locate the reservation by going to Events tab > Pre-Defined Event Searches sub-tab > Pre-Defined Groups > Events You Are Scheduling. Click Run. Change the date range to narrow your results.

events-you-are-scheduling

2. In the Event Details page, select the Audit Trail sub-tab.

audit-trail-sub-tab

3. Details that are tracked include:

  • Creation date/time
  • Modifications to event name and event state
  • Location or resource assignments
  • Email transmission information (To, CC, Attachments) - However, it is important to note that the body of each email sent out of 25Live does not get captured in the audit trail

 

TIP: You can sort by Date, User or Action columns.

TIP: Click the Refresh button in this sub-tab to get the most up-to-date record.

TIP: The audit trail can have multiple pages. You can select to see more than 25 items per page.

audit-trail-sub-tab