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CS: Alcohol will be served at this event.

Notifies: Campus Alcohol Approver and Campus Safety



Reservations in which alcohol will be served are required to follow the campus alcohol policies and receive approval to serve. Events with alcohol are required to request support from Campus Safety.  Charges may apply.  Please be advised that in 25Live 1 resource for Campus Safety is equivalent to 30 mins of officer time.

 
CS: Cash will be changing hands at the event.

Notifies: Campus Safety



Reservations that have cash present may be required to have an officer from Campus Safety be present. This is determined on a case-by-case basis. Charges may apply.  Please be advised that in 25Live 1 resource for Campus Safety is equivalent to 30 mins of officer time.

CS: Event will involve political activity.

Notifies: Campus Safety



Reservations that are political-in-nature or include political activities must notify Campus Safety. An officer may be required to be scheduled for the event. Charges may apply.  Please be advised that in 25Live 1 resource for Campus Safety is equivalent to 30 mins of officer time.

CS: Please provide additional requests or comments for Campus Safety.

Notifies: Campus Safety



This space can be used to request additional services from or ask questions to Campus Safety. This includes asking for doors to be unlocked to spaces/buildings.

*Please note that you do not need to request buildings or rooms to be open (with the exception of computer classrooms) if your event takes place during regular campus open hours.  Please be advised that in 25Live 1 resource for Campus Safety is equivalent to 30 mins of officer time.

FS: Food and/or non-alcoholic beverages will be served. Please provide details.

Notifies: Facilities Services



If your reservation will have food served, please provide details regarding what is being served. Please be detailed and share any information about food prep and/or cooking that may occur at your event.  For example: I am hosting a pancake breakfast.  I plan to make pancakes batter using pre-packaged that you just add water to.  I will be grilling the pancakes on individual griddles at the event. 



Post-event custodial support is scheduled for events based on what is answered here. Failure to complete this question and serving food, or providing inaccurate information, can result in emergency cleaning charges.  Please be advised that in 25Live 1 resource for custodial is equivalent to 15 mins of custodian time. 



Helpful links: UW Tacoma Food Policy  Food and Beverages Approval Form

FS: Please list the name of the caterer you plan to use.

Notifies: n/a. Informational only



If your reservation is serving food, please provide the name of the caterer and/or location where the food will be purchased. Click here to learn more about the campus food policies

FS: Please provide additional requests or comments for Facilities Services.

Notifies: Facilities Services



This space can be used to request additional services from Facilities Services. This includes asking for access to electrical and water, assessing special event needs, use of grass spaces, and more.

For the TPS Garage Doors to be opened during your event please include your request here.  For additional questions or concerns, please contact Facilities Services directly at facility@uw.edu.



Please note that if you are requesting space in the University YMCA Student Center, all facilities requests will be handled by the UWY staff. Please email uwyevent@uw.edu for more information or questions.

MS: We would like a media technician to support this event. Provide details.

Notifies: Media Services



If your reservation would like assistance from a media technician, provide details in this box regarding the level of support you are requesting. This includes setup of equipment prior to an event, support throughout an event, special media needs, specific type and/or quantity of equipment, etc. A technician will reach out to you at least one week prior to the event. Charges may apply. Please be advised that in 25Live 1 resource for Media Services Technician is equivalent to 30 mins of Technician time.  Expect an email from a media technician.

MS: We would like this event to be video recorded.

Notifies: Media Services



If your reservation would like your event to be video recorded by Media Services, please check this box and note any important details. This service comes at a cost to the event. Expect an email from a media technician.

TS: We would like general parking for this event.

Notifies: Transportation Services



If your reservation would like to request to purchase general parking permits for an event, please mark this box and request the number of permits needed.  If you would like your General Parking Permit to say something specific please include this information in your comments.



Please note that parking permits cannot be purchased for use by faculty, staff or students.  

TS: We would like reserved parking for this event.

Notifies: Transportation Services



If your reservation would like to request to purchase reserved parking spaces for an event, please mark this box and request the number of spaces needed.  If you would like your Reserved Parking Permit to say something specific please include this information in your comments.



Please note that parking permits cannot be purchased for use by faculty, staff or students.  

UUF: This event involves an external organization.

Notifies: Conference Services



If your reservation will include, partner with, support, or promote a non-UW, external organization(s), please check this box. Please also include the name of the external organization(s).

UUF: This event will charge a registration/admission fee.

Notifies: Conference Services



If your reservation will charge a fee for admission or registration, please mark this box.  Please note that all events charging a registration fee are subject to review by the Conference Services Office.  Events charging a registration fee may be required to run through Conference Services and room fees may apply. 

UUF: This event will involve fundraising/solicitation of charitable donations.

Notifies: Conference Services



If your reservation will involve or contain fundraising or the solicitation of charitable donations, please mark this box.

UUF: This event will involve physical activity.

Notifies: Conference Services



If your reservation will involve any type of physical activity, please mark this box. Physical activities include, but are not limited to, sports/recreation, carnival rides, inflatables, etc.

Z: This event requires none of the services listed above.

Notifies: n/a



If none of the questions on this page apply to your reservation, please mark this box. This means that your event will receive none of the support or services inquired about.